1.7 Managing Your Workspace
Managing Your Workspace
This section covers the day-to-day operations you’ll use to manage your workspace, control costs, and handle security.
Workspace Lifecycle
Starting a Workspace
- Navigate to Workspaces
- Find your stopped workspace
- Click the Start button
| Status Change | Time |
|---|---|
| Stopped → Starting | Immediate |
| Starting → Running | 1-3 minutes |
Note
You can only connect to a workspace when it’s in Running status.
Stopping a Workspace
- Navigate to Workspaces
- Find your running workspace
- Click the Stop button
What happens when you stop:
- Compute charges stop accruing
- Storage charges continue (data is preserved)
- All running processes are terminated
- Network connections are closed
Tip
Cost Saving: Stop your workspace when not in use. You only pay for storage while stopped, not compute time.
Terminating a Workspace
- Navigate to Workspaces
- Find the workspace to terminate
- Click the Terminate button
- Confirm the termination
Warning
Data Loss Warning: Terminating a workspace permanently deletes all data stored on it. This action cannot be undone. Back up any important data before terminating.
Workspace Status Reference
| Status | Description | Actions Available |
|---|---|---|
| Provisioning | Being created | Wait |
| Running | Active and accessible | Stop, Terminate, Connect |
| Stopping | Shutting down | Wait |
| Stopped | Powered off, data preserved | Start, Terminate |
| Starting | Powering on | Wait |
| Terminating | Being deleted | Wait |
| Terminated | Deleted | None |
| Failed | Error occurred | Contact support |
Workspace Expiry
Workspaces have a defined lifespan. When a workspace expires:
- The workspace is automatically terminated
- All data on the workspace root volume is permanently deleted
- Study data (S3) is not affected
How to prepare:
- Check your expiry date in workspace details
- Back up important data before expiry
- Request an extension from your administrator if you need more time
Updating Your IP Address (Security Groups)
Your IP address may change when you connect from a different location, restart your router, or use a different network. If your IP changes, you won’t be able to connect until you update the security group.
- Navigate to Workspaces
- Find your workspace
- Click Edit Security Group
- Click Add My IP next to a specific port, or Add to All
- Click Submit
| Port | Protocol | Purpose |
|---|---|---|
| 22 | SSH | Command-line access |
| 443 | HTTPS | Web access and dashboard |
| 8443 | DCV | Remote desktop (TCP and UDP) |
Understanding Costs
| Cost Type | Basis | When Charged |
|---|---|---|
| Compute | Instance type × running time | Only when workspace is Running |
| Storage | Volume size per month | Continuously, even when stopped |
| Data transfer | Data out of cloud | After free tier |
Tips to keep costs down:
- Stop your workspace when not in use (saves ~78% vs running 24/7)
- Right-size your instance — start small and scale up if needed
- Terminate workspaces you no longer need
- Check your costs weekly via the Dashboard’s My Projects section
Note
Cost data is delayed by approximately 24 hours due to billing limitations.
For detailed pricing tables, see the Cost Estimates Reference.
Having issues? Check the Troubleshooting & FAQs.